Advancement Database Manager

Job Level
Mid-level position
Job Category
Manager / Supervisor
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

This is a full-time staff appointment. Providing oversight of the school’s primary advancement databases, this position manages and supervises all aspects of donor database input, maintenance, creation of codes, reporting, research, database integrity and gift processing.


Maintain an efficient database and operation, ensuring database supports all advancement operations; manage all codes and table
Oversee and audit all input of data, conduct all global changes and/or data imports
Provide custom and standard reports for internal clients, working with consultants/database support as necessary
Develop query and export requests for marketing, newsletters, appeals, invitations, labels, Annual Report, donor research, stewardship, alumni relations, etc.
Maintain comprehensive, accurate, and timely systems for development research and reporting to support fundraising objectives, including data mining for prospect identification
Identify research and profile individual major donors, foundations, corporations and prospects
Ensure database integrity by conducting weekly/monthly audits of data to confirm use and accuracy of entry processes
Maintain users and security settings for the system
Produce verified month and year-end financial and fundraising reports
Reconcile gift data with finance deposits at month and year-end
Liaison to service vendors, i.e. Blackbaud, Accurint, Network Merchant, Diamond Mind, etc. as well as our own IT department regarding issues and upgrades
Process daily gifts; generate, prepare for signature, and send out all receipt letters
Assist in the creation of appropriate stewardship; write and mail pledge reminders each month
Provide general assistance to other users, including developing and delivering targeted training; ensure process documentation is current and accessible and assist with special events as needed

The successful candidate will have earned a bachelor’s degree and demonstrate three years database experience; Raiser’s Edge and Crystal Reports preferred. Experience in database management and proficiency in Microsoft Office software is also necessary. Candidate’s experience should demonstrate evidence of successfully managing multiple projects/processes, working well in a team environment and maintaining a positive customer service attitude at all times with a wide range of constituencies. Excellent organizational and communication skills as well as the ability to handle details and confidential materials are essential.


Competitive and dependent upon background, and breadth of experience.

Application Process:

Interested candidates should send:

1) a resume

2) a letter of interest referencing the source code of where you first learned of the position (Source Code: SW for the CWA website, SP for NWAIS, SCL for Craigslist) to:


Mail: Attention Office of Human Resources at address above.

In-person application: Follow campus signs to “Upper School”, using Upper School visitor parking. The Office of Human Resources is open Monday through Friday, 8:00 am – 4:30 pm.

No phone calls, please.

Charles Wright Academy is an Equal Opportunity Employer: M/F/V/D.