Advancement Database Manager

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

The Advancement Database Manager is responsible for the oversight of the entire gift processing and data entry operation and provides administrative support to the Advancement Office. Working closely with, and reporting directly to, the Director of Advancement, the Advancement Database Manager ensures that information from Advancement-related initiatives is maintained in a consistent manner. This is a half-time position.


Gift Processing – Main Responsibilities

  • Maintain Raiser’s Edge database with accurately entered information
  • Perform daily gift processing
  • Follow data entry protocols and procedures
  • Produce corresponding acknowledgment letters and tax receipts
  • Process online gifts and event payments
  • Perform reconciliation of gifts with Business Office
  • Generate weekly and monthly financial reports in Raiser’s Edge
  • Generate and send reminders for outstanding pledges.
  • Create custom reports (an asset)


Database Tasks – Main Responsibilities

  • Add new constituent records, analyze information and populate all appropriate data fields where information is available
  • Research and update constituent profile information
  • Perform database queries for analysis, mailings, and events
  • Create lists for invitation mailings, mailing labels, name tags
  • Execute imports, exports and global updates
  • Perform data and task support for annual fundraising event and other projects and events as needed
  • Identify data integrity issues and solutions and perform data clean-up and maintenance projects
  • Organize, coordinate and maintain the integrity of hardcopy filing system

Requirements and Qualifications:

  • University degree or college diploma
  • Two to three years experience in non-profit, development, or related field
  • General understanding of fundraising standards and methodologies (general knowledge of CRA guidelines an asset)
  • Strong organizational and time management skills
  • Significant attention to detail
  • Excellent verbal and written communication skills (English and French)
  • Ability to effectively handle confidential information
  • Experience working in an office environment involving considerable computer work
  • Demonstrated ability to work as a member of a team.
  • Able to meet deadlines, think strategically, and work independently
  • Strong interpersonal skills using tact, patience and courtesy
  • Capability to manage multiple tasks in an energetic environment and work well under pressure with periodic heavy workloads
  • Self-starter and self-motivated


Computer Skills:

  • Proficient in Raiser’s Edge
  • Proficient in Microsoft Office Suit, especially MS Word and MS Excel
  • Able to manipulate data using Excel
  • Able to perform MS Word merges
  • Previous database experience required

Start date: June 1st, 2017

Please email a cover letter and resume by April 1st, 2017 to