Advancement Database & Office Coordinator

THE POSITION:  

Hawken School is seeking a full-time Database & Office Coordinator to join the Advancement team at the Gates Mills campus. This position will provide data management support and office support and for all advancement-related initiatives. Assisting in diverse tasks of the team, this position is well-suited to a highly organized self-starter comfortable executing detail-oriented projects which are dynamic in nature.

THE ESSENTIAL DUTIES/RESPONSIBILITIES:  

• Strategically and pro-actively manage constituent records under the guidance of the Database Manager

• Process a high volume of data entry, including creating constituent records, editing records, and linking relational records appropriately 

• Update, maintain, and manage data retrieved from varied sources such as HawkNet, Been Verified, LinkedIn, obituaries, etc.

• Serve as a backup/assistant for gift entry and donor acknowledgements; manage Annual Fund pledge reminders

• Research and create queries, reports, and exports to meet the needs of fundraising and communication efforts. 

• Support the administrative needs of the Advancement team

QUALIFICATIONS:

• Candidate must have a minimum of three years successful experience working with Blackbaud’s Raiser’s Edge or a similar fundraising/constituent management database in a data-intensive organization, preferably an educational institution

• Exceptional skills with Microsoft Excel, Word, especially mail merge and Outlook are required and a high degree of facility with Microsoft products and Google suite is required

• Must be able to prioritize and work with minimal supervision; must have excellent interpersonal, customer service skills and a high degree of attention to detail

• A commitment to confidentiality and good judgment on sensitive matters is essential

• An Associate’s or Bachelor’s degree is preferred but not required

HAWKEN CANDIDATE COMPETENCIES: 

Mission, Culture, and Philosophy Alignment: Successful candidates show they can thrive at Hawken and are highly motivated by the school’s mission.

Fair Play: Diversity, Equity, Inclusion & Justice: Successful candidates indicate a commitment to and have experience with serving students and communities equitably.

Relationship Building and Cultivation: Successful candidates show they can build relationships throughout the Hawken community.

Content Knowledge: Successful candidates demonstrate depth in content area knowledge as well as an ability to inspire students to a high level of excellence and challenge and take a student-centered approach to all aspects of their work.

Humility and Growth Mindset: Successful candidates are eager to learn new approaches and methods and be able to team effectively with others.

Approach to Work: Successful candidates show initiative and agency with a commitment toward feedback and flexible problem-solving.