Analyst, Data & Systems

Key Accountabilities/Responsibilities:

SIS Administration and Management

• Serve as the primary administrator for the MySchool SIS, ensuring accurate student, course, and enrollment data.

• Maintain academic structures, timetables, and reporting templates.

• Provide user support, permissions management, and training for staff and faculty.

• Troubleshoot SIS issues with the vendor.

• Ensure SIS data aligns with other systems (e.g., Admissions, Advancement, Finance) through scheduled syncs or imports/exports.

• Prepare and submit all BC Ministry of Education and Child Care reports.

• Document and maintain detailed SIS workflows and user guides.

Data Analysis and Reporting

• Develop dashboards and reports for school leadership and departments using Crystal Reports

• Analyze SIS and other institutional data to identify trends, improve efficiency, and support strategic planning.

• Automate reporting processes and assist with API-based integrations when possible.

Cross-Departmental Collaboration

• Partner with Academics, Admissions, and Finance to ensure consistent data handling and reporting practices.

• Provide end-user training on SIS functions and data procedures.

• Support audits, accreditation, and inspection processes through accurate data retrieval and reporting.

Governance and Security

• Uphold data privacy and security standards when managing student, staff, and family information.

• Ensure compliance with internal policies and relevant privacy legislation.

• Support risk mitigation through careful access control and adherence to retention and confidentiality policies.

Experience, Knowledge, Skills & Abilities:

• Post-secondary education in Computer Science, Information Systems, Data Analytics, or a related field.

• Prior experience supporting or administering a Student Information System (SIS) in an educational environment is an asset.

• 1-2 years demonstrated experience managing and reporting on data using SQL and Crystal Reports preferred

• Proficiency with Microsoft Office applications, particularly Excel, for data analysis and reporting.

• Familiarity with the Google Suite of applications.

• Familiarity with BC Ministry of Education data submission requirements is an asset.

• Ability to create user-friendly documentation and train staff effectively.

• Excellent attention to detail and organizational skills when managing large datasets.

• Collaborative communicator able to work with both technical and non-technical users.

• Strong analytical and problem-solving skills, with the ability to identify and improve data workflows.

• Commitment to maintaining confidentiality and upholding data security standards.

• Patience and willingness to investigate and handle issues independently.

• Ability to handle multiple priorities.

• High degree of diplomacy, discretion and confidentiality.

• Experience with data visualization tools and reporting platforms.

• Experience in education or independent school environments is an asset.