Applications & Data Systems Administrator

JOB DESCRIPTION: The Applications & Data Systems Administrator plays a key role in managing and maintaining the school’s core data systems, which store and manage a variety of data, including student information, financial records, and personnel data. This position ensures the integrity, security, and accessibility of data by overseeing the school’s key platforms and integrations. The DBA works collaboratively with staff and administrators who support data within their respective domains, including Admissions, Academics, Advancement, and Business Operations, providing expert-level guidance, troubleshooting, and system optimization.

RESPONSIBILITIES

• Manage, maintain, and ensure the integrity of all school database systems and data-related platforms.
• Serve as the primary administrator for (including but not limited to):
  • Veracross (student information system, development, business, admissions, etc)
  • Apple School Manager (device and user management)
  • Google Classroom and Google Suite for Education (learning management and productivity tools)
  • Jamf (mobile device management for Apple devices)
  • Magnus Health (student health records platform)
  • GiveCampus (fundraising and donor management)
  • Finalsite (school website and communication platform)
  • Paycom (HR and payroll system)
  • Brightly (Maintenance inventory system)
• Collaborate with department-specific stakeholders (Admissions, Academics, Advancement, Athletics, Finance, etc.) tunderstand their data workflows and ensure
• efficient use of systems.
• Oversee data integration and synchronization between platforms, ensuring consistent and accurate data across systems.
• Develop and enforce data access protocols and user permissions, maintaining compliance with data privacy regulations (e.g., FERPA, HIPAA, PCI).
• Troubleshoot system issues, identify root causes, and implement timely solutions.
• Monitor system performance and coordinate updates, backups, and patches as needed.
• Provide user support, training, and documentation tinternal stakeholders, including part-time and full-time data users in various departments.
• Provide user support, training, and documentation tfaculty staff on all relevant educational systems.
• Maintain clear and up-to-date documentation of database designs, configurations, and
• procedures.
• Assist with the evaluation and implementation of new database tools or enhancements texisting systems.
• Support annual and seasonal data-related processes (e.g., enrollment rollovers, faculty onboarding, fundraising campaigns, student scheduling).
• Ensure data integrity and quality through audits, validation procedures, and ongoing monitoring

QUALIFICATIONS, EXPERIENCE AND SKILLS:

• Bachelor's Degree
• College coursework in the field of data processing, or any nationally recognized computer certification
• Experience: Three years of increasingly responsible experience in database administration.
• Data Management: Proven experience in data collection, management, analysis, and quality assurance.
• User Support and Training: A track record of providing effective technical support and training to non-technical users.
• Specific School-Related Experience: Experience with common educational platforms is a significant advantage, Veracross experience preferred.
• Database Management: Proficiency in database management systems (DBMS) such as
• SQL, MySQL, or similar platforms. This includes the ability to write queries, understand database schemas, and perform data manipulation.
• Data Analysis and Auditing: The ability to analyze data for quality, integrity, and accuracy. This includes designing and executing data audits and validation procedures.
• Troubleshooting and Problem-Solving: Strong analytical and research skills to diagnose and resolve technical issues efficiently. This involves identifying root causes and implementing effective solutions.
• Attention to Detail: Meticulous attention to detail is critical for ensuring data accuracy and compliance with security protocols.
• Collaboration: The ability to work effectively with various departments to understand their data needs and support their processes. Experience successfully working with a culturally diverse community.
• Strategic Thinking: The capacity to evaluate new technologies and make recommendations that align with the school's long-term goals
• Creativity and innovation: The capacity to envision ways to share data crossfunctionally.
• Communication: The ability to communicate clearly and effectively. Strong interpersonal skills.
• Timeliness: Ability to work well under pressure and meet tight deadlines.