Data Services Coordinator

Job Level
Mid-level position
Job Category
  • Systems / Operations
  • Information Technology
Job Status
Areas of Responsibility
  • Data / Database
  • Services / Service Management

St. John’s Prep is an inclusive, Catholic, Xaverian Brothers Sponsored School for young men in grades 6 through 12. Founded on the Xaverian values of compassion, humility, simplicity, trust and zeal, we educate students to be, do and stand for good in the world. We enroll 1,500 students from more than 90 communities.


Reporting to the Managing Director of IS in the Information Services Department, the Data Services Coordinator is a main point of contact for Data system support and phone support, setup, maintenance, and repair of computer systems and audio/video equipment at St. John’s Preparatory School. This is a full-time, 12-month, hourly position. There will be expectations for night and weekend work at overtime pay.


Responsibilities: The Data Services Coordinator reports to the Managing Director for Information Services in conjunction with the Director of Marketing
and Communications. The successful candidate will understand, support and represent the mission and identity of St. John’s Prep as an inclusive, Catholic, Xaverian Brothers Sponsored School for young men in grades 6 through 12.   

Data Coordination
Manage database integration tasks to ensure consistency in and across all school databases. This includes, but is not limited to, Veracross, Finalsite, Raiser’s Edge, Financial Edge, Active Directory, Blackboard Transact and SchoolReach. 

  • Regularly review inquiry, applicant, student and parent records in databases to ensure data consistency, especially with regard to duplicate records.

  • Support staff in all departments with database matters, including integration, updates, queries and related issues.

  • Help with data and photo imports to various SJP Systems

  • Perform proactive maintenance on databases as required



  • Support constituents, including prospective families, current parents, alumni, and trustees, by resolving questions/issues related to constituent records, portal access and email deliverability. 

  • Assist staff members from various departments with database integration and website, Finaliste eNotify, forms, tools questions.


  • Excellent communications and human relations skills.

  • Website management experience, including HTML.

  • Some digital media experience and proficiency with photo editing software, e.g. PhotoShop and/or Illustrator.

  • Very strong Excel data management skills, ie: working with large datasets, VLOOKUP, filtering, data cleaning techniques.

  • Familiarity with API integrations and troubleshooting integrated software systems.

  • Aptitude to learn new software quickly

  • Familiarity with Mac OS and GSuite a plus

  • Highly organized and detail oriented

  • Bachelor's degree.

  • Experience with independent schools is preferred.

  • Desire to support and enhance the mission, vision, and values of St. John’s Prep.


St. John's Prep is committed to building a diverse and inclusive campus community. We welcome applications from underrepresented groups Interested candidates are asked to send a cover letter and résumé to Tracii Schaeublin at  Please, no phone calls.


Posted October 2021


About St John's Prep

St. John’s Preparatory School is conveniently located just 15 miles northeast of Boston in Danvers, Massachusetts. We are a Xaverian Brothers sponsored school educating nearly 1,500 young men in grades 6 through 12 from more than 70 communities throughout Massachusetts and New Hampshire. Our rigorous academic and extensive co-curricular program encourages students to develop their spiritual, intellectual, moral, physical, and creative potential, and inspires them to honor the diversity that enriches both our school community and the world beyond St. John's.