Data Systems & Records Associate

Job Level
Entry-level position
Job Category
Specialist / Associate
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Visitation School seeks a Data Systems & Records Associate to provide accounting and database management services to support the processing and solicitation of contributions, as a member of the Advancement Department team. This is a 100% FTE, benefit-eligible position.

Position description includes:

  • Process all contributions from mail receipt to database entry to acknowledgement, reporting, and reconciliation.
  • Provide accounting services in the areas of event sales and receivables, invoice generation and collection, purchases and payables, budget tracking, and income and expense reporting.
  • Manage database records including entering prospective student applications, updating records, running queries, generating reports, and exporting data.
  • Generate targeted constituent lists for segmented outreach.
  • Manage Blackbaud database and provide user counsel and training to Advancement staff as needed.

The well-qualified candidate will:


  • Be willing to embrace the school mission.
  • Have 3+ years experience working in a professional office setting with advanced working knowledge of database applications; experience with Blackbaud products preferred.
  • Project a positive, proactive enthusiasm toward the management and usage of data to improve the efficiency and effectiveness of outreach activities.

Please send a cover letter and resume by August 5, 2016, to:

Anne Kane, Director of Advancement



Mail: Visitation School
2455 Visitation Drive
Mendota Heights, MN 55120