Database Administrator

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Garrison Forest School has an immediate opening for a Database Administrator to provide support to the Directors in the department and oversee database management, gift processing, prospect tracking and report running. Database management experience is required. This position reports to the Associate Head of School and works closely with the Assistant Director of Development.
Major Duties and Responsibilities:

  • Manage all database-related procedures, functions, records, analytics, and data integrity.

  • Manage all gift entry including processing all cash, stock and electronic gift payments and generating, distributing and mailing acknowledgement letters.

  • Manage all Raiser’s Edge constituent records including updating and coding constituent records in a timely manner. 

  • Set and help maintain standards of data management by responding to staff questions regarding data issues or associated programs; providing technical expertise; assessing requests and effectively communicate database opportunities and limitations. 

  • Maintain and update Finalsite database. 

  • Close books and roll over database at end of fiscal year. 

  • Generate the Donor Report and proofread for accuracy. 

  • Generate phonathon forms, pledge reminders, and target labels.

  • Prepare queries, reports, exports and mailing lists for the Development Office and other departments.

  • Create and maintain gift tracking spreadsheets for capital, endowment or special gift efforts. 

  • Oversee acknowledgement and stewardship of gifts to capital, endowment or special projects.

  • Reconcile Development Office financial records with the Business Office.  

  • Oversee wealth screenings and tracking of prospects and solicitors.  

  • Conduct and prepare research and bios for donors and volunteers. 

  • Attend Development Committee and Fundraising Committee meetings to take and produce minutes.

  • Assist with department projects, including mailings, phonathons, events and meetings.

  • Be present and help staff on-campus events planned by the Development Office.

  • Other duties as needed and assigned.


  • Bachelor's preferred. 

  • 3 plus years’ experience.  

  • Database experience required.

School Overview:

Garrison Forest School, located in Baltimore County, Maryland, is an independent, non-sectarian day and boarding school educating girls in grades K-12, with a coed preschool. GFS offers a national and international boarding program for girls in grades 8-12.  Founded in 1910 and set on a stunning 110-acre campus in suburban Owings Mills, Garrison Forest offers a program with a wealth of opportunities in Academics, the Arts, and Athletics.  Confident, creative and compassionate, GFS girls are encouraged to be fully engaged within the school and with the local and global community around them as they develop their passions and their own authentic voices in a spirited and joyful environment.

Candidates should support the Mission, Core Values, and Statement of Respect of Garrison Forest School. Garrison Forest School is an Equal Opportunity Employer and does not discriminate on the basis of race, sexual orientation, ethnic origin, sex, gender identity or expression, religion or disability in its employment policies and other school-administered programs. Candidates from diverse backgrounds are encouraged to apply.


How to Apply

Candidates should send a cover letter and resume to:  Information can be mailed to Meisha Dockett, Human Resources Manager, Garrison Forest School, 300 Garrison Forest Road, Owings Mills, Maryland 21117.

No telephone calls, please.