Database Administrator and Information Officer

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
  • Technology
Job Status
Areas of Responsibility
  • Data / Database
  • Information Technology

St John’s College is an Anglican school situated on an historic campus in Houghton, Johannesburg, offering quality education from Nursery School to Sixth Form. The school has an outstanding academic record and has a fine reputation in sport, music, drama and debating.

The main responsibilities of this role are to manage and maintain the smooth operation of the school information system and database, maintain student reporting systems, complete government submissions, create all IEB on-line entries, and fulfill the duties of Information Officer for the school.

Key Accountabilities:

  • In the first year, to assist in converting the school information system from Pencilbox to iSAMS with minimum disruption.

  • To become an expert in using iSAMS (training will be made available)

  • Manage and maintain the school information system and liaise with the IT department and the external provider when necessary

  • Ensure backups are taken and verified as valid

  • Set up and manage user accounts and permissions

  • Ensure security of the system

  • Set up and maintain new modules or reporting systems when required

  • Provide training to staff on using the school information system as required

  • Provide support for all users of the school information system

  • Capture data as required

  • Assist with the setup and maintenance of the school timetable in iSAMS

  • Set up subjects, teachers and classes for the smooth start to an academic year

  • Maintain subject, teacher and class information

  • Provide and maintain appropriate documentation

  • Ensure the data required for LURITS is correct and up to date

  • Complete the 10 day and quarterly Government submissions

  • Meet with the academic deputies when necessary

  • Configure student report cards as required

  • Oversee report generation and archiving

  • Provide specific reports as requested

  • Ensure a smooth termly and annual roll-over

  • Capture final matric results in the school information system

  • Export relevant data to the alumni database

  • Complete IEB on-line entries of students for a range of assessments

  • As Information Officer, monitor and implement the Codes of Conduct issued by the Information Regulator, and ensure that the school complies with the requirements of processing personal information in terms of the provisions of POPI


  • In-depth knowledge and successful track record of managing student data is essential

  • Previous experience of using iSAMS or another school information system would be an advantage

  • An understanding of and/or experience of working in a pre-school to post-matric educational organisation is highly desirable


  • Excellent knowledge of databases

  • Excellent knowledge of Excel, Google G-Suite and any other relevant software

  • Ability to communicate concisely in written and spoken English to experts and non-specialists alike

  • Can present and analyse data accurately and efficiently

  • A meticulous approach to work

  • Professional and highly organized, even when under pressure

  • Ability to work individually as well as part of a team and to work closely with both IT colleagues and academic staff

  • Ability to problem solve, take ownership of tasks and see them through to completion

  • Reliable, punctual and able to meet deadlines

  • High levels of personal and professional integrity and the ability to exercise discretion and confidentiality

  • Flexibility and willingness to work outside of core hours during upgrades or critical times

  • Knowledge of the data requirements as required by a school and relevant reporting authorities is an asset

  • Demonstrate forward thinking skills and the ability to anticipate and prioritise work

  • A degree or an equivalent recognised qualification in IT or related field would be advantageous

Closing date: 7 June 2019.

To apply for this position, please forward a Letter of Application, a full Curriculum Vitae and the names and telephone numbers of three referees, to the email address below.

The appointment of candidates is at the sole discretion of St John’s College, taking into account factors such as St John’s College Employment Equity Policy. Applications are welcomed from South African citizens. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. Only shortlisted candidates will be contacted.

Location: Houghton, Johannesburg, Gauteng, South Africa