Database Administrator for Institutional Advancement

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Reporting to the Director of Advancement Services, the Database Administrator is responsible for managing and maintaining St. John’s alumni and donor database. This position supports the data needs of the Office of Institutional Advancement and works closely with the Director of Advancement Services to coordinate data flow with alumni and parent relations, communications, fundraising and operation teams. Key responsibilities include data input and extraction, gift processing and general office duties for the Office of Institutional Advancement.
Maintains and manages the database for St. John’s College High School. Updates alumni, current student and parent records to ensure they are accurate.
Responsible for importing and exporting information to and from the database using Microsoft Excel and Raiser’s Edge.
Acquires new knowledge, skills and expertise in response to the evolution of and upgrades implemented by Blackbaud and Raiser’s Edge.
Responsible for transferring all online transactions from into Raiser’s Edge. (For example, event registrations, updated alumni information, online donations, etc.)
Coordinates with the Director of Communications on alumni communications, providing listings for deceased alumni, family and friends of the school.
Responsible for inputting new students, managing student withdrawals and rolling graduates into the alumni data pool, as well as transitioning senior parents to parents of alumni.
Responsible for inputting and tracking all donations made to the school. These donations are then categorized and reported to the Business Office for deposit.
Responsible for tracking and inputting pledges and gifts in a timely manner, as well as stock transactions, soft credits and gifts in kind. This includes sending out all tax acknowledgement letters and keeping them updated with current funds used by the school.
Scans and updates information for individual records by attaching documents, notes and adding attributes into records as requested.
Responsible for Office Manager duties, such as ordering supplies, stamps and printer supplies, tracking purchase orders, etc.
Responsible for ordering, sending and tracking Mass cards with the Christian Brothers.
Other duties as assigned.
A bachelor’s degree or equivalent certifications
2-3 years of experience in an office setting with a specific focus on data
A thorough knowledge of Microsoft Word, Microsoft Excel and Raiser’s Edge (or equivalent)
Excellent organizational skills, time management and attention to detail
Strong communication and problem-solving skills
Ability to manage multiple projects successfully in a fast-paced environment
Ability to work independently and as a member of a team
Please send a letter of interest and resume to Lori Martin at