Database and Registrar Associate

Job Level
Mid-level position
Job Category
Associate / Assistant Director
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database
  • Registrar

Starting Immediately
Reporting to the Director of Institutional Advancement, the Database and Registrar Associate is the primary contact for all database needs within the school. This individual will work primarily within the Senior Systems Alumni/Development and Registrar modules to maintain and update constituent data.



  • Serve as the school’s Senior Systems liaison with the Technology Department, Admissions Office, Business Office, Lower and Middle School Directors, and Advancement Office
  • Coordinate with the Technology Department to perform database maintenance, global updates, and integration with all Senior Systems modules on a regular basis
  • Perform data entry and manage the data entry process to ensure that accurate, updated, and relevant information is maintained
  • Process and record all gifts, pledges and pledge payments to the school. Ensure timely entry of all gifts into Senior Systems Alumni/Development module
  • Generate and send gift acknowledgments and pledge reminders
  • Design and implement database queries in response to requests for information, providing timely and accurate records, reports, and lists


  • Primary manager of the Registrar module
  • Create/maintain class lists per LS/MS Directors
  • Assign faculty and students classrooms per LS/MS Directors and Head of School
  • Maintain enrollment data
  • Track summer parent forms


  • Bachelor’s degree
  • Two to four years’ work experience involving data entry, database management, financial data, and report generation. Senior Systems experienced preferred.
  • Comfort in working with high-level donors, prospects, faculty, and volunteers
  • Strong communication, writing, and interpersonal skills
  • Ability to work occasional evenings

This is a 12-month-a-year, full-time position. Competitive compensation package includes generous paid time off. To apply, please email your resume and cover letter, which must include your salary requirements, to and indicate position of interest in the email subject line.

Equal Employment Opportunity Statement

It is the policy of The Gateway School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, sex, age, disability, genetic information, marital status, creed, sexual orientation, citizenship, veteran or military status, or any other characteristic protected by law.