Database Associate

Job Level
Entry-level position
Job Category
Specialist / Associate
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Manhattan Country School (MCS) seeks a full-time Database Associate to begin immediately. The Database Associate will report to the Director of Advancement and be a member of the school’s Webteam. This position supports all aspects of Manhattan Country School’s database.

Manhattan Country School is a progressive, co-educational, pre K-8th grade school in New York City that is recognized for its strong academic program, racial and economic diversity, and an environmental literacy program that features a 180-acre working farm in the Catskills. Committed to principles of equity and multiculturalism, Manhattan Country School is unique among NYC independent schools. The MCS educational philosophy relies on administrators who have a strong work ethic, and additionally enjoy curious and exuberant children, and are open to learning about progressive and farm-based education. All employees help build a community where diverse perspectives are valued; and appreciate the life-long impact of working together for common goals.

Duties and Responsibilities:

Advancement duties:

  • Process all gifts and manage online donations
  • Generate regular status reports related to capital campaign, annual giving, prospects and events
  • Prepare lists for Annual Report, annual appeal and all advancement mailings
  • Generate pledge reminders
  • Administration of all acknowledgement letters for all constituencies
  • Support all fundraising activities with database support
  • Work with Business Office to execute deposits, reconcile reports and prepare for quarterly financial reports to the board and annual audit

General Database duties:

  • Develop, maintain, and implement design changes in FileMaker database
  • Maintain and update database records; provide class lists and directories annually to teachers
  • Provide training and ongoing technical support to staff in use of database
  • Manage integration of database with the school's Family Access Module and Haiku Learning Management System. 


  • Bachelor’s degree
  • Two years of FileMaker Pro v.13 experience (with InResonance a plus) Applicants with no FileMaker experience will not be considered.


  • Strong attention to detail, organizational and interpersonal skills
  • Team player
  • Independent worker with demonstrated ability to meet deadlines
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks


  • Familiarity with MS Word Suite and Google Drive
  • Experience in school setting, diverse community, alumni relations and Spanish a +

To Apply: Please send cover letter, resume with three references to Ellen Porter at