Database Associate

Job Level
Entry-level position
Job Category
Specialist / Associate
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Founded in 1784, Friends School of Baltimore provides a coeducational, college preparatory program guided by the Quaker values of truth, equality, simplicity, community and peaceful resolution of conflict. By setting high standards of excellence for a diverse and caring community, Friends School seeks to develop in each student the spiritual, intellectual, physical and creative strengths to make a positive contribution to the world.

The faculty and staff of Friends support the mission of the School through their commitment to a collaborative work environment, to which they contribute joy, passion, sense of humor, organization, and flexibility. Regardless of position, Friends School employees interact with students and colleagues in a respectful and warm manner.  

In addition to a commitment to the fundamental ideals of Quaker education, Friends School staff members are expected to model and foster the habits of mind, which we believe are essential to an outstanding 21st century education: creativity, curiosity, empathy, reflection, and resilience.

Friends School of Baltimore is currently seeking a Database Associate.

Position Description:

Work collaboratively to provide database support for the School with emphasis on our Fundraising Software and Student Information System Software. Provide support to the Data Systems Manager and the Development Office. Responsible for data entry, procedural integrity, reporting, and overall database management. Assist with policy and procedure standard creation and enforcement related to the databases. Assist with gift entry, processing, and acknowledgement. Develop and maintain a systems of moves management for the Development Office. 

*The Development Office is in charge of School Fundraising, Alumni Relations, Parent Relations, and Public Relations of the School. The position is not responsible for software development.

General Responsibilities:

  • Help maintain the School databases including data accuracy and integrity. Perform imports and use database clean-up tools. Evaluate, organize, and reconcile data. 

  • Help develop and maintain policy and procedure manuals for the School databases.

  • Help train faculty and staff, as needed, on the School databases.

  • Help establish standard operating procedures, reports, exports, and queries for routine School functions including the support of fund-raising and friend-raising efforts.

  • Provide gift entry support when necessary including gift entry, generating receipts and acknowledgements, producing reports, recording pledges, filing receipts and gift records, and generating reports to reconcile gifts with the Business Office.

  • Help generate reports including monthly and yearly gift summary and detail reports.

  • Assist with the preparation of and production of general daily needs within the Development Office including event preparation (payments, guests, nametags), solicitation mailing lists, appeal analysis, and donor lists.

  • Review and analyze data sets including working with large Excel spreadsheets.

  • Assist with other duties such as phone-a-thons, special events, and mailings, as needed.

  • Provide support to the Data Systems Manager throughout the year on data projects including data organization, integrity, and upkeep.

  • Accept other duties and responsibilities as assigned the Director of Annual & Alumni Giving and Data Systems Manager.

Requirements & Skills:

  • Bachelor's Degree

  • Proficiency in an enterprise database system (e.g., Blackbaud Raiser's Edge, Financial Edge, ON products)

  • Proficiency in Relational Database Management System (RDBMS)

  • Proficiency in Microsoft Excel, Word, Outlook, and Access

  • Excellent interpersonal and communication skills, both verbal and written

  • Commitment to ethical fundraising, collegiality, and teamwork

  • Ability to juggle multiple priorities comfortably and with flexibility; to organize and prioritize work with minimal supervisory input; and to meet deadlines 

  • Excellent attention to detail

  • Experience with HTML and other coding and programming languages, a plus.

  • Availability to work outside the normal schedule including early morning meetings, evening engagements, and occasional weekend obligations to accommodate volunteer meeting schedules, phone-a-thons, and school/departmental events

Reports To: Dual report to Director of Annual & Alumni Giving and Data Systems Manager

Position status: Year-round, full-time Staff

Friends is an Equal Opportunity Employer and its employment decisions are without regard to age, race, color, religion, gender, national origin, physical, or mental disability, sexual orientation, marital status, veteran status, or any category protected by law. This policy applies to all terms and conditions of employment.