Database Coordinator/Manager

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database), Coordinator
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database


The Database Coordinator/Manager is an active member of a highly collaborative External Relations team. As the point person of the development office’s database, this role will be charged with building and maintaining all aspects of an effective database infrastructure; developing database policies and protocols, keeping data information updated, extracting reports for the office, and ensuring the highest level of confidentiality. As an innovative, entrepreneurial, and seasoned professional, the Database Coordinator/Manager works in concert with the Director of Annual Giving, Communications Director, Admissions Director and the Associate Head of School for External Relations to ensure coordinated, timely, and accurate reports. This position reports to the Development of Annual Giving.


  • Oversees all functions of database management including data/gift entry, reporting, and maintaining database policies and protocols. 

  • Creates, maintains, and updates information on new and existing donor prospects. This may include researching and organizing major donor prospect reports.

  • Examines and cleans current data records to ensure data accuracy.

  • Processes contributions received through all giving mechanisms and disseminate information to Development and Finance teams.

  • Creates and manages department dashboard for analysis and reporting.

  • Works with Development and Finance Offices to reconcile revenue and expenses.

  • Performs a variety of administrative support functions including gift processing, donor acknowledgment letters, mailings, check requests and maintains filing system.

  • Provides administrative support to the Director of Annual Giving and other members of development team as needed. 

  • Assists with special events as needed.

  • Supports the Director of Annual Giving with administrative work such as printing pledge cards and preparing packets for volunteers.


  • Commitment to Milken Community Schools’ mission.

  • Superior communication and interpersonal skills.

  • Experience in the field of institutional advancement, ideally in an independent school, college or university, or cultural institution.

  • Familiarity with Raiser’s Edge or other development databases a plus.