Database & Development Administrator

We invite applications for a Database & Development Administrator beginning September 2025.

Position Overview:

The Database & Development Administrator is responsible for helping to meet the organization’s fundraising goals through donor data management and stewardship. Your database expertise, reporting and analytical skills will help inform the strategies to grow and diversify development revenues. You will also play a key role in donor stewardship and retention to ensure the growth of our donor base for the future.

Key Responsibilities:

DATABASE ADMINISTRATION
● Creates database procedures and coding to improve overall integrity, accuracy and security of the Villanova College Development database
● Ensures the timely and accurate entry of donor information, donations and event participants
● Responsible for tax receipting and acknowledgement process
● Drafts and updates acknowledgement letters regularly as well as follows up with team members for specific letter templates
● Provides database support & training as required

DATA ANALYTICS
● Extracts data for: prospect pipelines, solicitations, newsletters, event communications, invitations, etc.
● Prepares weekly/monthly fundraising reports and analysis as well as other database reports as required
● Prepares donor recognition listings for annual reports, website and donor wall
● Liaises with Finance Department for monthly & annual reconciliation & CRA T3010 reporting
● Undertakes data analytics/analyzes appeals and fundraising performance to support organizational decision making and make recommendations as needed

DONOR STEWARDSHIP
● In conjunction with the Manager of Communications, Marketing & Stewardship develops the annual donor stewardship plan
● In consultation with Development team members, supports the gift confirmation process (pledge forms and reminders, gift agreements, etc.)
● Works collaboratively with Villanova College colleagues to collect program information and evidence-based data for Development stewardship reports, proposals and other donor communications
● Independently handles donor stewardship activities such acknowledgement process, thank you/stewardship calls, annual and stewardship report dissemination and other donor communications as needed Other duties as required.

Qualifications:

·University Degree, College Diploma or a combination of relevant experience; 3+ years or more within a charitable/not-for profit organization

·Strong CRM database skills: proficiency with Raiser’s Edge

·Strong computer literacy: MS Office (Outlook, Word, Excel, Power Point), Google Suite of Products; familiarity with graphic design software an asset

·Deadline and results-oriented, with excellent attention to detail and accuracy

·Strong organizational and analytical skills

·Excellent relationship building skills

·Exceptional written and oral communication skills

·Demonstrates ability to collaborate with colleagues and volunteers

·Ability to communicate the vision and key messages of Villanova College to the community.