Database Maintenance Specialist

Job Level
Entry-level position
Job Category
Specialist / Associate
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database
Posting Number A495
Job Title Database Maintenance Specialist
Employee Group Administrative
Job Type Full Time
FLSA Non-Exempt
Salary Range From  
Salary Range To  
Department LTS / Library Collections

Wellesley College seeks an experienced, collaborative, and service-oriented Database Maintenance Specialist to support user discovery of library resources at Wellesley College and beyond. The Database Maintenance Specialist is responsible for maintaining accurate, current data in the library catalog and other discovery platforms, and for assisting in the fulfillment of interlibrary borrowing and lending requests.

Wellesley College is a private, nonprofit liberal arts college for women founded in 1870. With its rich mix of print and online resources, the Library provides access to one of the finest undergraduate collections in the country.
Key responsibilities
As a member of the Library Collections team, maintain up-to-date, detailed bibliographic and holdings data for the Library collections using OCLC Connexion and the ILS. Ensure adherence to content and encoding standards (RDA, ISBD, MARC21) and the use of controlled vocabularies (LCNAF, LCSH, LCGFT) in the Library catalog; import and edit individual catalog records to meet these standards.

Maintain current e-resource metadata in the Library catalog through the batch processing, analysis, and editing of records from multiple vendors, providing timely access in light of ongoing additions and changes to available titles in the Library’s extensive e-resource collections.

Fulfill interlibrary borrowing and lending requests though participation in a number of library resource-sharing networks.

Train and supervise student assistants in resource sharing and Library stacks maintenance.


Required qualifications

Bachelor’s degree

Minimum of two years’ related library experience

Experience in the use of OCLC Connexion, an integrated library system, and other cataloging tools

Familiarity with cataloging content and encoding standards (RDA, ISBD, MARC21), Library of Congress classification, and controlled vocabularies (LCNAF, LCSH, LCGFT)

Ability to effectively search for items in library catalogs, WorldCat, and other databases

Demonstrated strong service orientation, with strong communication skills, particularly in handling interlibrary borrowing requests

Preferred qualifications

Original and/or copy cataloging experience in a variety of formats and languages; experience cataloging music, rare books, and e-resources helpful

Experience with batch loading and editing of e-resource catalog records

Supervisory experience; training and management of student assistants

Use of ILLiad or other systems for tracking and fulfilling interlibrary loan/borrowing requests; familiarity with best practices among resource sharing networks (such as RAPID, IDS, Boston Library Consortium, EAST)

Experience with Google Apps

Posting Date 02/06/2018
Close Date  
Open Until Filled Yes
EEO/Affirmative Action Statement

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.