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The Database Manager serves an integral role within the Advancement team, both in maximizing the effectiveness of the Raiser’s Edge database and in leveraging data for fundraising initiatives. The Database Manager will have primary oversight of the database, ensuring that all constituent and gift data is collected and organized to be efficiently utilized by Advancement staff and for internal and external reporting. The incumbent will analyze results and trends across all categories of giving, including annual fund, capital, endowment and special projects. 


Duties and responsibilities include:

  • Translating data into usable, actionable information for the formation and execution of fundraising strategies and metrics;

  • Running basic and advanced queries, lists, and reports to support fundraising efforts;

  • Performing the timely entry of all gifts and pledges into the database; ensuring speedy and accurate generation of acknowledgement letters and giving reports;

  • Overseeing the creation of new constituent records and updating contact information, prospect notes, and event registrations;

  • Coordinating with IT, the Admissions Office, and other departments to import large quantities of complex data into Raisers Edge;

  • Serves as primary liaison to the Business Office to reconcile funds, and supports the CFO in preparation for the annual financial audit; 

  • Performing new and ongoing analysis reports, providing relevant data points to the Advancement team, school Administration, and Board of Trustees;

  • Initiating and managing projects to improve utilization of the database, from RE updates to mass modifications;

  • Regularly analyze database with regard to philanthropic potential and assist with prospect moves management;

  • Communicating information clearly to staff and donors, sending queries and responding to inquiries over the phone, e-mail, and in person;

  • Professional handling of sensitive and confidential material;

  • Provide support for the analysis of trends using data from other school functions such as admissions, student life, and the arts and academic programs; and

  • Other projects and tasks as assigned.



  • Bachelor’s Degree with a minimum of 5 years of relevant work experience; non-profit or education experience a plus;

  • Excellent database and computer skills; expertise in data and records management; 

  • Demonstrated proficiency with Google applications, Microsoft Office Suite, Raiser’s Edge, and Blackbaud; 

  • Strong customer service skills and ability to work with a wide range of people – alumni, students, parents, faculty/staff, donors, board members;

  • Excellent and effective written and oral communication skills;

  • High level of initiative and ability to work independently; and

  • Great attention to detail and strong analytical skills.

Application Requirements:

Interested candidates should upload a current resume and cover letter. 


Job Category:
Manager / Supervisor
Areas of Responsibility:
Data / Database
Job Level:
Mid-level position
Job Sector:
Systems / Operations