Database Manager

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

The Advancement Database Manager is responsible for the data, research and systems that support all of Flintridge Sacred Heart Academy’s fundraising efforts using Raiser’s Edge and Greater Giving (event software database). He/she is charged with accurately processing and acknowledging all gifts and supporting the Advancement team’s data and reporting needs. He/she will ensure that records are well-maintained and up-to-date, and will collaborate with members of Advancement to identify ways that they can most effectively use the database to support their roles. 


Essential Job Functions:

Data Integrity and Enrichment; System Integration

  • Manage the operations and integration of ongoing imports of data

  • Provide routine advanced maintenance and cleanup of records

  • Perform regular database administration procedures, maintain security system and other configuration setting required for smooth functioning of all databases; manage database codes

  • Work to ensure data integrity and that appropriate backups are performed

  • Manage utilization and create online framework of Greater Giving event software and other software to support Advancement events and programs (event sales, registration, processing, mobile bidding, etc)

Gift/Pledge Processing, Acknowledgments and Receipts

  • Oversee gift entry and management of all gifts and pledges and pledge payments in accordance with IRS standards and Flintridge Sacred Heart’s gift acceptance policy in a timely manner.

  • Handle EFTs, stock transfers and matching gifts

  • Coordinate matching gift fulfillment via third party matching gift portals and platforms (Benevity, cyber Grants, etc) and other exceptional gifts

  • Ensure that gift agreements have been executed for multi-year pledges

  • Generate gift acknowledgement letters and ensure that donors are acknowledged using timely, effective, and consistent methods

  • Generate pledge reminders for donors and produce pledge aging reports for management to review

  • Process and record revenue from golf tournament, gala and other fundraising events

Constituent Record Management

  • Maintain comprehensive and accurate constituent records in Raiser's Edge and Greater Giving

  • Maintain codes of all constituents so that information can be retrieved in a predictable manner

  • Assist in the coordination of prospect research and updating the prospect tab in Raiser’s Edge

Data Output, Mailing Lists, and Direct Mail Coordination

  • Works with volunteers on data manipulation for event and mailing purposes

  • Designs and implements database queries in response to requests for information providing timely and accurate records, reports, and lists

  • Develops and produces mailing lists and labels, volunteer call sheets, donor lists, data files, prospective donor lists, and other information using Raiser’s Edge reporting tools for a various mailings

  • Export various lists for annual report and NAIS survey

Reporting, Analysis and Revenue Reconciliation

  • Responsible for monthly and year-end revenue reconciliations and audit requests with the Business Office

  • Produce financial, statistical and demographic reports in addition to dashboards and data extracts

  • Become our school’s expert and go-to person for the advancement database, including proactively taking advantage of training opportunities, updating all constituent records as needed, creating donor tracking reports and assessing a donor’s interest, capacity and willingness to give to the school.

Other Job Functions: Perform other duties as assigned.

Knowledge, Skills, and Abilities:

  • Bachelor’s degree preferred; 2 -3 years of professional work experience required, development/fundraising experience preferred

  • Experience with Raiser’s Edge software preferred, database management software required

  • Strong technical leadership and proficiency in architecture and design, preferably including experience in web services and databases

  • Knowledge of Greater Giving or other auction database platforms preferred

  • Advanced working knowledge of Microsoft Office products

  • Conceptualization of basic financial statements and nonprofit accounting basics

  • Excellent attention to detail and strong organizational skills

  • Strong verbal and written communication skills

  • Discretion while working with confidential and sensitive information

  • Available for occasional night and weekend events

  • Initiative; self-starter; ability to work independently

  • Demonstrated ability to work within a time-intensive and collaborative environment


Physical and Environmental Conditions: 

  • May be required to use personal vehicle in the course of employment

  • Ability to lift, carry, or pull objects of up to 15 pounds in weight

  • Simultaneous/repetitive use of both hands is required for writing and data entry

  • Sight, hearing and speech required to communicate effectively


To learn more about Flintridge Sacred Heart, visit our website at  If this sounds like the career move you’ve been looking for, send your cover letter and resume to  Please put the job title in the subject line.

Flintridge Sacred Heart Academy is an equal opportunity employer.  We encourage minorities, females, disabled and qualified veterans to apply.  We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, marital status, disability, veteran status or any other characteristic protected by applicable law.