Database Operations Manager

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for a full-time position of Database Operations Manager, beginning as soon as possible. This is a 12-month position which offers an excellent array of benefits and a highly competitive salary.   The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds.  At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part.  We value this diversity because it makes us a stronger community, enriches our thinking, and helps us to develop our collaborative spirit. Qualified applicants will meet the following criteria:

Position Purpose:
The Database Operations Manager is responsible for the performance, integrity, maintenance, and security of all school databases. He/she will also be involved in streamlining all data related processes and act as a resource for the training of end users and administrative departments.

Key Responsibilities:

  • Maintain and administer all school databases, including the Student Information System(Veracross) 

  • Coordinate and lead the implementation and upgrade of all school databases 

  • Coordinate synchronization of data between applications using APIs, scripts, or imports and exports

  • Standardize, document, and maintain data handling procedures for all database users

  • Run regular reports to verify and ensure data integrity of all school databases

  • Populate all student record school databases in preparation for the upcoming academic year

  • Provide data customization when necessary (i.e. create templates, queries, crystal reports)

  • Assist and support the school registrar when necessary

  • Serve as liaison for all employees using the student information systems

  • Provide formal and informal training to Veracross end users


  • Bachelor's degree required, preferably in Information Technology related field

  • Three years of experience in the field or in a related area

  • Experience working with and maintaining complex relational databases

  • Experience using and maintaining Blackbaud and Veracross products or equivalent (preferred)

  • Experience using the Microsoft Office suite (Excel required)

  • Demonstrate ability to troubleshoot and resolve database problems

  • Demonstrate ability to multi-task with a high degree of accuracy in a busy environment

  • Strong organizational skills and excellent verbal and written communication skills

  • Ability to collaborate within a diverse community and build strong working relationships

  • Demonstrable knowledge in custom reporting tools such as Excel, Crystal  Reports and Tableau

  • Project management skills 

How to Apply

Candidates who meet these criteria should apply online at: