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Director of Operations

Hanahau‘oli School, HI
Job Level
Senior position
Post Date
11/28/2018
Job Category
Director
Sector
  • Technology
Job Status
Areas of Responsibility
  • Systems / Operations
Link to Job Posting

Hanahau‘oli School seeks an organized, analytical, strategic and collaborative candidate to serve as the Director of Operations. 

The Director of Operations will provide day-to-day oversight and direction for all aspects of the school’s non-academic daily operations including human resources, facilities oversight and strategic planning, risk management (safety and security, emergency preparedness, activity liability), health services, campus events, food services and information technology oversight.

The Director of Operations is a member of the administrative team - working closely with the Director of Finance and appropriate Board committees (i.e. Physical Plant, Personnel) and reports to and is evaluated by the Head of School.  The Director of Operations supervises all facilities staff, including the physical plant manager, bus driver (part-time), and the IT Specialist (part-time).

 

School Profile

www.hanahauoli.org

Hanahau‘oli is an independent school with 210 students, Junior Kindergarten through 6th grade, with single classrooms for Junior Kindergarten and 6th grade, and multi-age learning spaces for K/1, 2/3 and 4/5. The school’s mission and beliefs are grounded in progressive philosophy and teaching methods.  Hanahau‘oli means “joyous work,” and nurtures life-long learners – children, teachers and parents. Since the school’s founding in 1918, Hanahau‘oli honors the natural way children learn – through doing – by making learning exciting, challenging and enjoyable.  

 

Responsibilities

Specific responsibilities include, but are not limited to, the following:

  • Collaborates with all constituents (faculty, staff, parents via the parent organization) to support operations that are aligned with Hanahau‘oli’s mission and meet the school’s strategic objectives

  • Develops and implements Hanahau‘oli’s annual facilities budget with the support of the Director of Finance

  • Conducts regular review and inspection of systems and buildings, with the support of the Physical Plant Manager, to make certain that they remain in optimal working condition

  • Partners with the Director of Finance, the Head of School and the Physical Plant Manager to identify, prioritize, and manage major capital and operational projects related to the facilities master plan

  • Coordinates facilities usage and rental program

  • Issues Requests for Proposals, evaluating bids, selecting and managing relationships with vendors

  • Oversees risk management programs, including insurance renewals

  • Communicates, monitors, and ensures compliance with all codes, licensing and regulations governing the acquisition, use, construction, maintenance, and improvement of school sites and facilities and human resource and personnel matters

  • Leads the school’s crisis team

  • Manages the school’s transportation operations, including school bus maintenance and supervision of bus driver

  • Keeps the Board at large, Head of School and the Finance and Physical Plant Committee informed with accurate and timely information regarding all operations

  • Serves on committees and project teams to enhance school operations, such as system upgrades and conversions, accreditation, etc.

  • Fosters, maintains, and manages relationships with city officials and numerous outside vendors, with the support of the Physical Plant Manager

  • Collaborates with the Physical Plant Manager and facilities team, faculty, staff, and parents to execute campus-wide events

  • Oversees the human resource functions of the school

  • Oversees the human resources, facilities, and health and safety components of the after school care, after school enrichment, summer school, interim care, and morning care programs

  • Ensures ongoing enterprise information technology goals are aligned with institutional priorities and operating requirements, together with the Head of School and the Director of Finance

  • Oversees the technology infrastructure systems and programs (design, development, operation and support), with support of the IT Specialist

 

Additional Duties/Responsibilities

  • Supports the school and its leadership

  • Participates in the life of the school

  • Commits to car, recess, lunch and kitchen duties as assigned

  • Assists when additional support is needed for school events

  • Maintains a visible presence in all areas of the school

  • Keeps the Head of School informed on important matters

  • Maintains a high level of discretion and confidentiality around sensitive information

  • Performs other duties as assigned by the Head of School and/or Board of Trustees

APPLICANT REQUIREMENTS:
Education Bachelor’s degree in engineering, architecture, facility management, business administration, construction management, or a related field strongly preferred; Master’s degree a plus. Experience A minimum of five years of experience in senior-level facilities management or operations positions within an educational institution or nonprofit organization A track record of working effectively with multiple constituencies, such as faculty, administrators, volunteers, parents, students, board members, and contract workers A history of establishing, implementing, and maintaining operational policies, procedures, controls, and standards Skills and Knowledge A broad and deep knowledge of facilities management, safety and security, and, ideally, food services, transportation, health services, and event management An ability to devise, prioritize, execute, and achieve results in a complex institutional environment with multiple demands on time and attention Excellent communication skills in writing, one-on-one, and in small and large groups An ability to think strategically and develop strategic plans Effective project management skills Highly developed interpersonal skills, with a passion for connecting and supporting people Commitment to ongoing learning shown through a history of professional development Excellent work ethic - models respect, honesty and integrity Technology proficiency in Google Suite, Microsoft Office tools, and a willingness to learn new technologies Willingness to work varied hours, depending upon the flow of events on campus (i.e. weekends, evenings)
EDUCATION:
4 Year Degree
NON-DISCRIMINATORY STATEMENT:
The position is open until filled.  Hanahau‘oli School is an equal opportunity employer.