Information Technology Data System Administrator

Job Level
Mid-level position
Job Category
Administrator / Manager (of network or database)
  • Systems / Operations
  • Technology
  • Information Technology
Job Status
Areas of Responsibility
  • Data / Database
  • Information Technology
  • Network / Systems

Perform a variety of specialized data management and systems administration functions in the maintenance of the Student Information System (SIS) database software and other data systems utilized by the District; confer with administrators and staff to provide various support, documentation, training, data extraction/reporting to District staff and governmental agencies. 

Duties and Responsibilities: 

  • Install and support SIS, State testing, educational, and other software applications utilized by the District; ensure efficient storage, retrieval and archiving of data on servers; ensure integrity of data; perform data conversions as requested.

  • Provide training to others in proper use of software applications as needed; prepare training materials.

  • Serve as a resource to District personnel concerning the operation of computer software and related peripherals; respond to inquiries and provide detailed and technical information as needed.

  • Organize, coordinate, compile, assemble, and verify data for a variety of mandated and requested computerized records and reports; maintain a variety of automated records; ensure Federal and State-mandated reports are submitted according to established time lines; prepare, maintain and submit data for CALPADS, CRDC and other required reports; resolve anomaly reports; coordinate data errors/corrections and reporting needs with District personnel, County and State officials, school districts and others as needed.

  • Assist with various testing activities as requested; provide support to sites during testing; compile and enter testing accommodations; provide testing related support and training to staff; add users and create log-ins to testing software.

  • Configure, update and maintain various hardware, software applications, peripherals and mobile devices.

  • Operate a variety of computers, servers, peripherals and specialized software; drive a vehicle to conduct work. 

Other Duties: 

  • Perform related duties as assigned.

Knowledge of: 

  • Student information and other software systems utilized by the District.

  • State and federal reporting requirements and time lines.

  • System manual instructions, sufficient to enable quick and accurate diagnosis of difficulties.

  • Database structures, on-line applications, and system capabilities of assigned computer systems.

  • Operation of a variety of office equipment including a computer and assigned software.

  • Data review, integration and control techniques and procedures.

  • Record retrieval and storage systems.

  • Record-keeping and report preparation techniques.

  • Interpersonal skills using tact, patience, courtesy, and confidentiality.

  • Oral and written communication skills. 

Ability to: 

  • Provide specialized work in the installation, configuration and maintenance of computer hardware, software, mobile devices and peripherals.

  • Install and support SIS data, State testing, educational and other software applications.

  • Maintain and manage data related SIS network servers.

  • Provide training and support to teachers and students in the proper use of technology hardware, systems and applications.

  • Troubleshoot, diagnose and repair hardware, software and related peripheral malfunctions.

  • Meet schedules and time lines.

  • Prioritize and schedule work.

  • Coordinate and implement training activities.

  • Prepare and maintain inventory of computers, technology and networks.

  • Work independently with little direction.

  • Communicate effectively orally and in writing.

  • Establish and maintain cooperative and effective working relationships with others.

  • Plan and organize work.

  • Meet schedules and time lines. 

Education and Experience: Any combination of training, education and experience which demonstrates possession of the knowledges and abilities stated above, and the ability to perform the duties of the position. 

Education: Bachelor’s degree in computer science, information technology or related field.

Experience: Three years of experience involving the installation, maintenance and repair of student information databases, computer networks, hardware, software, and related peripherals. 

License(s), certifications or other requirements: 

  • Valid California Class C driver’s license. 

Working Conditions: 

  • Office environment.

  • Driving a vehicle to conduct work. 

Physical Abilities: 

  • Dexterity of hands and fingers to operate a computer keyboard.

  • Hearing and speaking to exchange information.

  • Seeing to view a computer monitor and read a variety of materials.

  • Sitting for extended periods of time.

  • Lifting, carrying, pushing or pulling moderately heavy objects as assigned by the position.

  • Bending at the waist, kneeling or crouching.

  • Reaching overhead, above the shoulders and horizontally.