Institutional Data Analyst/Scheduler

Job Level
Entry-level position
Job Category
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database
  • Registrar

Reporting to the Chief Information Officer, the Institutional Data Analyst/Scheduler will ensure accurate and organized data entry, generate and provide reports, effectively manage data manipulation and will be responsible for the operation and management of student academic schedules. This position collaborates with the Upper School and Middle School Division Directors, the International Student Advisor, and the Department Chairs to create academic schedules for new and returning students.


  • Work closely with the Academic team to implement the sharing of best practices and support the constant improvement of the network's instructional practices and curriculum.
  • Supports the work of the school through research, warehousing and analysis of data, and production of data-intensive materials related to all of the school’s programs.
  • Engage in high-level statistical research and longitudinal studies to analyze the success of the enrollment, curricular initiatives and retention plan. Make recommendations when possible.
  • Prepare annual reports and participate in annual data meetings with the Head of School regarding academy performance data.
  • Maintain a database of statistical performance measures for each division.
  • Manage school data and standardized testing data for placement requirements and reports.
  • Create enrollment statistics and student information management system reports as needed.
  • Provide data and narrative to the Head of School and Division Directors and other members of the Executive Leadership Team as needed.
  • Transform and disaggregate data as needed by faculty and staff.



  • Create the Upper School and Middle School course schedules (with the US and MS Directors) for all academic terms, including all student schedules, faculty, staff, and administrative classroom assignments to meet all established deadlines.
  • Assist in implementing the course selection process for returning students and manage schedules.
  • Manage all changes in student schedules and classroom assignments throughout the year in partnership with Division Directors, Department Chairs, and advising Faculty. Negotiate with Faculty regarding classroom changes and resolve classroom conflicts by making recommendations to Department Chairs and Faculty.
  • Process course cancellations and adjust student schedules accordingly. Inform students, in some cases the parents, of course schedule changes.
  • Coordinate new student course selection during orientation.
  • Monitor admission report for deposited and/or cancelled students. Update the student system.
  • Enter advisor sections.
  • Facilitate schedule adjustments after orientation, in consultation with the Middle School and Upper School Directors.
  • Coordinate a student audit each semester to verify attendance and credit status.

Experience and Skills:



  • Bachelor’s degree required, with preference given to advanced training
  • Course work or major in statistics and/or liberal arts is a plus


  • 1-2 years demonstrated success in statistical/research, consultative or analyst roles
  • Experience with data interpretation and data management
  • Extensive experience with Microsoft Excel, Access databases, SQL databases, and PowerPoint is required
  • Experience with student information management systems is strongly preferred.
  • Liberal Arts background is ideal but not required.
  • Three to five years of experience working in a school setting, preferably an Independent School.
  • Advanced word-processing/computer skills and database experience a must.
  • Knowledge of MAC OS environment and Blackbaud Student Information System preferred; other computer systems knowledge will be considered

Knowledge, Skills and Abilities:

  • Ability to demonstrate data through graphical communication skills.
  • Exceptional quantitative analytical skills.
  • Ability to manage and organize confidential data efficiently.
  • Ability to communicate effectively and professionally with students, parents, co-workers and other external constituents.
  • Be a self-starter with an ownership attitude and a strong sense of drive and urgency to meet established goals and objectives.
  • Update names and other demographic data in multiple databases.
  • Export/import data and generate reports to check for data integrity.
  • Prepare reports and instructional documents such as user guides, videos and tutorials.
  • Provide database access and technical support.
  • Ability to work well in a student-centered environment.
  • Professional demeanor and proven ability to manage multi-faceted workload in an intense and supportive learning community.
  • Ability to act independently and work in a group setting as needed.
  • Capacity to think critically and identify data quality issues.
  • Excellent written and oral communication skills
  • Exceptional organizational and analytical skills, ability to pay close attention to detail and ability to take initiative.