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The York School is a not-for-profit co-educational, independent day school, located in the heart of Toronto, renowned for its challenging academic International Baccalaureate (IB) programme and commitment to experiential learning. Our highly trained faculty receive support and training to be leading professionals in their fields and in the IB Curriculum, using cutting-edge classroom technology.


What sets us apart from other schools is that our tradition is innovation. We welcome applicants who are like us – dynamic and innovative, collaborative, progressive and globally-minded. The York School offers an inclusive culture and values creativity, individuality and new ideas. 

Position Description:

The Jr Database & Data systems Administrator reports directly to the Sr Database & Data systems Administrator and Associate Director of Learning, Innovation and Technology. This position is in place to provide back-up, cross-training and succession planning support for all of the the York School yearly operational deliverables and data systems. 


Key Responsibilities

Operational Databases & Duties

Operational back-up and cross-trained on the following yearly operational roll-over tasks:

  • Timetable creation and setup in YorkNet

  • YorkNet academic, athletic and community year set-up and rollover

  • Report card creation and distribution via Filemaker and YorkNet

  • Transcript creation and distribution

  • OnSIS and OUAC reporting cycles

  • Yearly filemaker database set-up and population

  • Yearly 1320 & 1639 Coverage system set-up & maintenance

  • On-boarding and Off-Boarding of new staff and students

  • SIS Update system

Academic Databases & Duties 

Operational back-up and be cross-trained on the yearly academic roll-over and maintenance of the following databases and systems:

  • SeeSaw Database

  • Raz Kids Database

  • ManageBac Database

  • Blackboard Student, Parent and Teacher Database

  • Blackbaud Databases

  • Any other academic database as defined by the Associate Director of LIT

Back-up and Disaster Planning

Cross-Train with the Senior Database admin and the Senior & Junior Network admin on the following disaster planning procedures:

  • Data backup and restore of the Filemaker Database

  • Yearly upgrade and maintenance of the Filemaker Database

  • Blackbaud data restore and support systems

****Estimated Onboarding timeline = Three academic cycles


Qualifications and Attributes:

  • Degree or diploma in Information Systems Management or equivalent in experience

  • Experience with Filemaker (PHP scripting would be an asset)

  • Experience with ON Products - Blackbaud, Student Information Systems or Student Management Systems considered a strong asset

  • Proficient in generating reports, data-entry, exporting and importing data

  • Advanced skills using Microsoft Excel and Google Sheets

  • Ability to use tact, discretion and to maintain confidentiality

  • Exceptional skills and experience with: organization, prioritizing deadlines, problem-solving, attention to detail, and communication

  • Experience in a non-profit and/or school environment would be considered an asset

  • Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

  • Liaises with Administrative Assistants in various areas of the school on a regular basis to ensure consistency and continuity of process in communication 

  • Minimum of 5 years work experience in a fast paced office environment

  • Time management skills and ability to coordinate multiple tasks

  • Excellent verbal communication and documentation skills


Join Our Community

Like our students, teachers and staff at The York School are inquiring, knowledgeable, caring and engaged citizens of the world. Leaders in their field, they are collaborative, open to change and committed to improving lives through education. We are committed to professional development, and provide a competitive compensation and benefit package to our employees. 


Accessibility & Equal Opportunity at The York School

At The York School, our mission is to develop inquiring, knowledgeable and caring young people who are engaged citizens of the world. As such, we are an equal opportunity employer and encourage all qualified candidates to apply. Upon request, we will accommodate individual needs for applicants with disabilities within our recruitment process.


How to Apply:

Qualified candidates should apply by submitting an application on the careers page of the York School website at by November 12, 2018.


We thank all candidates for their applications; however, only those selected for an interview will be contacted.


Organization: York School
Ontario, Canada
Job Category:
Administrator / Manager (of network or database)
Areas of Responsibility:
Data / Database
Network / Systems
Job Level:
Mid-level position
Job Sector:
Information Technology
Systems / Operations