Part-Time Database Coordinator

Job Level
Mid-level position
Job Category
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Carolina Friends School (CFS) is seeking a part-time Database Coordinator for the 2019-2020 school year. The Database Coordinator is a vital member of the School’s Advancement team and reports to the Director of Advancement. This position is not benefits eligible.

Specific responsibilities include:

  • Maintaining the integrity of all constituent records in Raiser’s Edge and updating individual records with pertinent biographical data

  • Collecting and generating alumni reports, event attendance reports, and other related reports

  • Processing and acknowledging gifts as received 

  • Overseeing the maintenance of all donor files 

  • Participating in Advancement staff meetings

  • Performing other duties as assigned

Strong candidates will demonstrate:

  • Strong verbal and written communication skills

  • Attention to detail

  • Demonstrated ability to work well independently and as a member of a team 

  • Excellent time management

  • Flexibility as new priorities are identified

  • Ability to maintain sensitive and confidential information

  • Understanding of and strong affinity for Quaker philosophy and the School’s mission

  • Willingness to understand and explore how power and inequality influenced by factors such as race, class, gender, sexuality, and learning and physical disabilities impact our students, families and colleagues

Preferred experience and education:

  • Bachelor’s degree 

  • Strong technology skills and computer literacy 

  • Familiarity with database management

  • Working knowledge of Raiser’s Edge required

  • Familiarity with fundraising terminology, gifts processing, and receipting processes


This position requires occasional lifting and carrying of equipment up to 50 lbs.  Occasional evening and weekend work may be required for server and network maintenance.


How to Apply:

Interested candidates should submit, when possible in one complete PDF file, the following:

• Cover Letter

• Resume

• Three letters of recommendation, including their names and contact information

Please complete all these documents into one complete packet and submit to  Please indicate Database Coordinator  in the email subject line.

Under separate cover, please ask each recommender to send a letter of reference directly to and indicate Database Coordinator  in the subject line of the email.  All letters of reference must be received in order for the application to be complete.

Review of resumes will begin immediately and continue until filled. CFS reserves the right to close the recruitment at any time. Candidates are encouraged to apply as soon as all materials can be compiled.

APPLICANTS: Please review the Who We Are, Commitment to Diversity and Inclusivity, and Important Information for All Applicants sections on the CFS Employment opportunities page.


Carolina Friends School actively strives to be a community of staff, students, and families of diverse backgrounds. CFS does not discriminate based on age, race, color, gender, gender identity, sexual orientation, religion, disability, socio-economic background, family structure, national or ethnic origin, genetic information, or military service in the administration of its policies and programs.