Registrar and Database Administrator

Reports To: Director of Technology

FLSA Status: Full-Time, Non-Exempt; 40 hours per week

Work Schedule: 12-month position; July-June

The Registrar and Database Administrator is responsible for the organization, maintenance, presentation, interoperability, and analysis of the School’s data and serves to support the School’s academic and administrative data needs. This position directly oversees the school’s Veracross student information system (SIS), all academic records and schedules, and provides strategic and operations support for associated Veracross modules (Admissions, Enrollment Management, Communications, and Development). The position is responsible for the data flow from Veracross to other school data systems including Ravenna, Magnus Health, Schoology LMS, Naviance, and Senior Systems. This role also provides technology support to colleagues, students and parents as part of a Technology Support team. 

The Database Administrator and Registrar demonstrates a passion for learning and enthusiasm for new technology within an educational setting, specifically in supporting diverse school constituents including students, faculty, staff, and parents.

Essential Duties & Responsibilities: Duties may change and others may be assigned. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Maintain Veracross SIS as the main “database of record” for academic and administrative use and serve as the liaison between the Technology Dept. and other School Offices for their data needs.
• Coordinate with the Human Resources Department to onboard and offboard employees.
• Coordinate with the Admissions and Business offices to onboard incoming students and families, deliver annual enrollment contracts, and manage the data flow between Ravenna, Senior Systems, and Veracross.
• Maintain all academic records including transcripts, report cards, and records requests for students and alumni, and manage grade reporting processes in all divisions, ensuring timely release of student grades and narrative reports.
• Work closely with academic scheduling specialists in each division and ensure that schedules are accurately entered into Veracross and process student schedule changes throughout the year, ensuring proper record and grade retention.
• Regularly update faculty, staff, and student portals with organized information pertinent to academic processes.
• Leverage School data housed within our systems to create dashboards or exports to help aid data-driven decision-making.
• Coordinate and lead orientations, workshops, and training for faculty and staff on the day-to-day use of Veracross and best practices for success.
• Work with members of the Technology Team to support diverse user needs and to serve as a technical resource for employees, students, parents, and other constituents as needed.
• Stay current on new trends in technology including data privacy, security, and interoperability.
• Interface with vendors as needed to resolve issues and maintain relationships.

Supervisory Responsibilities: None

Education, Qualifications & Experience:

• A Bachelor’s degree is required, preferably in Computer Science, Information Management, or a related field. Experience working in an educational setting is required. 
• Minimum of 3 years of experience working with databases is required. Experience in managing student information systems, academic records and scheduling is required. 
• Demonstrated proficiency in using Veracross Axiom student information system (SIS) is required.
• Expertise in using Google Workspace for Education and Microsoft Office 365 tools, particularly to support data management, is required. 
• Experience with data management tools and basic coding skills in Python and/or JavaScript and HTML are preferred.

Competencies:

• Excellent attention to detail and high accuracy in data entry and management and the ability to develop and implement efficient systems and processes for record management.
• Strong analytical skills with the ability to produce and interpret data reports.
• Effective communication skills, working with diverse teams, and clearly conveying complex information.
• Proactive problem-solving skills and the ability to manage multiple priorities.
• Commitment to data integrity and privacy.
• Able to adapt to changes and learn new processes.
• Commitment to ongoing professional development in the field of educational administration and data management.

Salary: The expected salary range is $50,000-$65,000. The actual compensation will be based on the candidates’ relevant and transferable years of service, and other factors, which include internal peer equity, the market and other organizational considerations. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.

Interested candidates should email a resume with a cover letter for consideration.

Physical Requirements and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to meet demands.

• Must be able to lift 40lbs. of equipment on a regular basis
• Must be able to travel around and across campus
• Must be able to safely climb, crawl, bend, pull, reach, kneel, and stoop
• Will be exposed to multiple environments indoors and outdoors, temperature controlled offices and server rooms
• Must be able to operate a computer or related equipment 90% of the work day

Our Commitment to Diversity: Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program.