School Operations and Technology Manager

Job Level
Mid-level position
Job Category
Manager / Supervisor
  • Technology
Job Status
Areas of Responsibility
  • Information Technology

Odyssey School’s Mission:To inspire lasting independent success through accelerated academics and expeditionary learning.

School Description:
Odyssey is an independent, coeducational day school serving students in grades 6 through 8. Small by design, enrollment is limited to approximately 50 students. Odyssey offers challenging academics and a one-of-a-kind expeditionary learning program.

Position Description:
The School Operations & Technology Manager works in close partnership with the faculty and staff to ensure the effective and smooth operation of the school. The Manager organizes, directs and performs varied duties related to school administration, communications, event organization and technology management.

Reports To:
Assistant Head of School
Role Term:
Fulltime: 200 days per year/School Calendar days plus a lighter workload during school breaks and summer.

Source of Responsibilities:
Federal & California State Law; Odyssey School Bylaws & this Position Description

Responsibilities specific to this position:
Under the supervision of the Assistant Head of School

  • Support and coordinate student administration including student records, grades, transcripts, and high school application processes.

  • Support the Admissions Director in the admissions and enrollment process.

  • Lead and ensure effective and timely communications from and between the school and the school community (including families, board of trustees, prospective students and others.)

  • Coordinate the school calendar.

  • Maintain and regularly update the school website, and other social media.

  • Lead organization of key school events (including the school gala, Rites of Passage (graduation), parent evenings)

  • Support the Assistant Head of school in coordination of school expeditions and excursions.

  • Manage the school office and related responsibilities including coordinating contractors and day-to-day equipment, supply and facilities related issues, managing phone communications.

  • Manage technology, email and related computer systems for the school including

  • Maintaining an effective email system for all students, faculty, staff and board members including establishing email accounts for students, troubleshooting issues and ensuring security for the system.

  • Manage and maintain an effective online system for school academic management including grades, assignments etc.

  • Manage and maintain effective virtual tools so to facilitate online teaching and communications when necessary.

  • Manage and maintain school databases and information systems.

  • Support the Head of School, Assistant Head of School, staff and board of trustees with other duties as needed.

Required Qualifications and Abilities:

  • Experience working in school setting - enjoys working with middle school students.

  • Highly developed interpersonal skills and demonstrated ability to establish and maintain strong cooperative and effective working relationships with others.

  • Demonstrated ability to work independently, utilize mature judgment and effectively prioritize and juggle multiple concurrent projects.

  • Experience managing school office and related administration tasks. Skilled in Microsoft office, communications software and other related software.

  • Outstanding oral and written communication skills with diverse audience

  • Ability to plan, organize, coordinate group events and meetings.

  • Experience managing institutional email and other technology systems.

  • Experience managing school management and education systems (such as Thinkwave, google classroom and/or others).

  • Experience with a broad range of communications tools, including websites.

  • Open to occasional evening and weekend hours.

Work Location: Odyssey School, 201 Polhemus Rd, San Mateo, CA 94402

Compensation and Benefits

  • Competitive compensation commensurate with experience

  • Health, dental, and vision benefits

  • 403B(TIAA-CREF) Retirement Program

  • Stipend Opportunities Available

How to Apply

Apply Now
To be considered for this role, please email the Head of School, Steveo, at:

Please include a cover letter that explains why you would be a great fit for this role along with your resume.


Stephen (Steveo) Lane