Student Success Database Coordinator

Job Level
Mid-level position
Job Category
  • Systems / Operations
Job Status
Areas of Responsibility
  • Data / Database

Integrity and Innovation are the cornerstones of the HTS difference!


At HTS, we create a highly energized environment in which our dedicated and talented staff encourages our students to go beyond academics to explore their passions and practice at school the values they live at home. This is how tomorrow’s leaders get their start.


Consider joining us at our attractive Richmond Hill campus where we offer a collaborative working environment with impressive facilities, supported growth  and  development opportunities and a competitive and comprehensive compensation package including participation in our pension plan. 


HTS has an exciting opportunity for a full time Student Success Database Coordinator.   This role is based in our Student Success office and primarily maintains our database; runs queries and generates reports related to the academic portfolio of the school, and supports the data entry needs of academic and operational departments. Additionally, this role will have time allocated to supporting some of the administrative function of the Student Success department.  


Primary responsibilities include but not limited to:

  • Multi-system data entry as well as generating queries and reports related to programs and departments

  • Maintain data content integrity of database by reviewing, verifying, cross-referencing and correcting data; purge files to eliminate duplication of data

  • Implement the process for data entry and generate reports related to OUAC, OCAS, ONSIS, Ontario School Transcripts (OSTs), Ontario Student Records (OSRs), Report Cards, Timetables, CAIS National Tracking Project, Academic Achievements for Awards and School Celebrations, Community Service Hours and Ministry Inspection

  • Provide front line support to the Student Success team, and the student and parent groups inclusive of correspondence, responding to inquiries and some appointment scheduling


We are searching for team players that have:

  • A Bachelor’s degree or diploma in computer science, information technology or related field, or equivalent combination of education and experience.

  • 1-2 years of professional experience working with a relational database such as Microsoft Access or Education Edge

  • Solid experience in creating database queries and reports

  • Substantial knowledge of spreadsheets and macros, knowledge of Crystal reports an asset

  • Strong interpersonal savvy with ability to maintain confidentiality, discretion and diplomacy

  • Excellent oral and written communication skills


Qualified candidates are invited to apply for this permanent full time role on or before October 14, 2016 with their cover letter and resume using our website at:


HTS is an equal opportunity employer and will make reasonable accommodations to enable applicants with disabilities to participate in the interview process upon request.  We thank all candidates for applying, however, only candidates being considered will be contacted. HTS retains the right to interview suitable applicants and appoint before the deadline.